Software, tools, applications: what solutions exist to transition to the flex office?

The Flex Office (“hot desking”) is gaining ground. Therefore, this new organization of the workspaces replaces the fixed workstations with floating workstations. They can be installed where they find space or reserve a place. The distribution of private and collaborative workspaces is key at a time when hybrid work and teleworking empty offices.

However, implementing this organizational change is not an easy task. Doubts about the equipment, management and scalability of this model may arise. From there, the flex office comes with its problems whose ease of development will depend on the chosen "flex office" software.

A flex office software for greater employee engagement

In principle, the jump to the flex office can create frustrations. Especially if employees feel connected to their personal workspaces.

However, these frustrations can be overcome with flex office software that accompanies them in their day to day. Work flexibility and its dynamics do not have to be experienced as a new actor active in the office.

Likewise, a smooth transition to the flex office involves choosing a solution that allows employees to book their jobs on their own. Flexible office platforms such as Witco manage specific space management rules (organization by team, by project, etc.).

So, beyond choosing your job, a "flex office" app must offer transparent and legible processes.

From an interactive map (with names of colleagues who have reserved their position) to status indicators (remote/on-site/absent). In this way, employees can work productively by organizing their work day with technological tools. For this reason, social connections have become essential in this new hybrid work context.

Usage and satisfaction data: an app to optimize management in real time

First of all, helping employees to better organize their day-to-day does not mean that the company loses control. In addition, the flexible office software has a statistics section. Which allows to understand the behavior of use of the services. Therefore, a set of data is available for managers to track behaviors.

Space usage statistics are the data most expected by companies.

In this way, a "hotdesking " app is necessary to know the occupancy rate in real time. Thus, a company can identify unoccupied spaces to convert them into collaboration spaces or new offices.

This dataset allows identifying friction points in the office experience. Witco aggregates data related to team satisfaction. Ratings, comments and much more. In short, user feedback allows the Work Environment Departments (DET) to develop their communication strategy. The “shared desktop” will never be a static organization!

In summary, the flex office is not a simple organizational layer and it is not a fad either. It's the new office. For this reason, it is essential to have an effective tool for daily management (employees/companies).

In conclusion, companies must offer a complete experience and not be limited only to the flex office. They must integrate all services and communications in the same app for their productivity and well-being.