ROOM BOOKING

Bring flexibility to your workplace

From meeting room and desk booking to occupant services, hybrid work management, data & analytics and workplace ticketing, Witco is the all-in-one app for life at work.

They optimize their workplace with Witco:

Create a flexible office with seamless room and desk booking thanks to a smart solution

Two colleagues having a meeting in a room booked with the Witco app

One map to book any resource, or locate a colleague

Whether they need to book desks, rooms or parking spots, your employees can see, filter and book any workspaces based on the real-time availabilities, equipment and location.

Thanks to the color codes and neat design, it’s never been easier to spot the asset you need, or locate your favorite colleague or coworker to maximize on-site collaboration.

Because there is much more than work at work

Bring people together and help build stronger relationships by promoting your team buildings and well-being events through the Witco app.

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Engage people when they are in the office

Leverage office presence by offering some exciting activities or setting up all-hands meetings via your workplace culture portal.

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Multiple devices to book meeting rooms and desks

Smartphone, desktop or RoomPad...

Wherever you are, you can view and book available resources (rooms, workstations) in seconds, and on various interfaces.

Whether it’s your mobile phone, desktop computer, or the dedicated hardware at the entrance of meeting rooms (RoomPad or BoxPad). Whether you prefer to remain within Outlook or Teams.

The goal is to meet everyone’s preferences by offering a flexible yet robust and integrated solution for meeting room reservations. All bookings are seamlessly synchronized, leveraging O365 or Google.

Efficient tracking to optimize meeting room and desk booking

Thanks to the powerful and intuitive analytics, managers can easily manage and optimize their resources usage and space occupancy (meeting room bookings confirmed, canceled or released in advanced).

Analyzing this data enables managers to proceed to optimizations in order to neither over-allocate space nor have half empty offices.

Whether you want real-time insights, or define your remote work policy depending on the longer term trends, it’s all in there.

Learn more about space management

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Highly interconnected room booking system

Microsoft 365 & Google Calendar sync

Keep conference room bookings aligned across tools with two-way calendar sync. For Microsoft-first teams, the Witco Outlook add-in brings room booking (and related meeting logistics) into the calendar workflow.

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Sensor booking and auto-release

Maximize utilization by connecting occupancy sensors to Witco automating booking confirmation when someone is in the room, detecting no-shows, and auto-releasing rooms that stay empty.

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Smart locks access

Unlock meeting rooms equipped with connected locks directly from the Witco app: grant temporary access, so employees can enter seamlessly any room they book without chasing keys or badges.

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Smart room recommendations with AI

Recommend the best meeting room using real-time availability plus context and habits (capacity fit, location, equipment/services, and recurring patterns), so employees book faster and pick the right space for each meeting.

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Book from Microsoft Teams

Bring core workplace actions into the Teams workspace with a Witco app embedded as a tab experience: book desks and meeting rooms, browse resources, use the interactive map, etc.

Quick view of room layout and details

Make sure the meeting room you select includes all you need with a quick check of its photos, equipment list, and related services.

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On-site check-in

Confirm presence through RoomPad tablets or QR code check-in within the configured time window; missed check-in can trigger automated cancellation to reduce no-shows.

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MyDay schedule view

Give employees a single “what’s happening today” screen that brings together bookings and key on-site info on their smartphone, reducing friction on busy office days.

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Visits linked to meetings

Keep booking and guest logistics together by handling visitor registration directly from Outlook via the Witco add-in (so hosts don’t have to juggle tools).

Interactive floor map

Overlay rooms, desks, and shared spaces on the plan so employees can see real-time availability and book directly from the map, on mobile, desktop, RoomPad tablet, or KioskPad interactive screen.

Fine booking schedule settings

Support complex workplace setups with advanced options such as private bookings, scheduling constraints and pricing rules, helping teams scale booking across multiple buildings and use cases.

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Services attached

Create and manage all services linked to bookable meeting rooms, with configuration options that fit each site’s specificities. Make services accessible from Outlook using the Witco add-in.

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Empower your workplace IT ecosystem

We integrate with 150+ partners to help you go further with managing your workplace

Explore Integrations

Frequently asked questions

Is Witco app synced with Microsoft Outlook or Google Calendar?

Witco integrates with both Microsoft Outlook and Google Calendar to keep meeting room bookings synchronized. With these integrations, employees can book meeting rooms from Witco or directly from their calendar, and reservations stay aligned across tools with two-way sync (create, update, and cancel).⁠⁠⁠⁠

Witco also offers an incredible Outlook Add-in gathering room reservation, services and guest management features. This ****absolute game-changer doesn't just streamline room booking in Outlook; it's the ultimate tool for managing all services related to the rooms booked and making sure your guests are registered in a flash.

Is Witco ISO 27001 certified?

Witco is ISO 27001 certified for Information Security Management. This internationally recognized certification demonstrates that Witco maintains rigorous security controls and processes to protect customer data. The ISO 27001 certification covers Witco's information security management system (ISMS), including risk assessment, security policies, access controls, incident management, and continuous improvement processes. This certification is regularly audited to ensure ongoing compliance. It ensures Witco follows industry best practices for data security and privacy protection.

What happens when someone doesn't show up for a booking?

Witco includes smart booking management features to handle no-shows efficiently. The platform can be configured with automatic release policies that free up rooms when no one has checked in within the set grace period. This "ghost meeting" detection ensures rooms don't remain blocked by unused reservations.

When integrated with occupancy sensors the release can be automated based on sensors’ data reporting vacancy, allowing other employees to book the space.

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Can I view real-time room availability?

Witco provides real-time room availability across the platform. Employees can view available meeting rooms and desks instantly through the mobile app, desktop interface, or directly on displays placed strategically throughout the office building.
The system can be synced in real-time with your calendar system (Microsoft 365 or Google Workspace) to update availability immediately when bookings are made or cancelled.
When RoomPad tablets are mounted outside conference rooms, they display color-coded status indicators so that employees can see room availability at a glance as they walk through the office.
Add presence sensors in sync with Witco and get real-time occupancy status displayed on your interactive map based on physical presence detection instead of bookings.

Witco, the all-in-one app to manage your workplace

Hybrid work management

Workplace ticketing

Guest management

Employee experience

Space management

Lifestyle services

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